Executive Office Coordinator

full time employee

Royal Oak, MI

Employment Type

full time employee

Career Now Brands is seeking an Executive Office Coordinator to become an integral part of the People Operations and Administration team at our headquarters in Royal Oak. This role requires an energetic and focused professional who doesn’t mind wearing multiple hats. Our environment is fast-paced, dynamic, and provides a great opportunity for anyone with a passion for people.

What you will do:
Provide administrative support to the CEO, General Counsel, and VP, People Operations as well as other leaders within the organization
Manage day-to-day office operations, including answering phone calls, monitoring visitors, stocking office amenities, and keeping the office tidy
Schedule and coordinate office visitors and vendors
Own various administrative tasks such as mail distribution, office supply ordering and stocking, phone call routing, and voicemail forwarding
Prepare calendar invites for internal and external meetings as needed
In-office meeting support such as preparing materials, ordering meals, and setting up conference rooms
Manage vendor bills and payment
Coordinate travel for visitors and leadership
Greet guests / vendors / interviewees and provide office tours

What you will need:
3-6 years of office management or administrative experience
Critical thinking, assertiveness, and problem-solving skills
Excellent verbal and written communication skills
Strong ability to multi-task in a fast-paced and deadline driven environment
Must have exceptional organizational and time management skills
Keen attention to detail
Comfort with reprioritizing responsibilities throughout the day

Career Now Brands brings creative marketing solutions to recruitment and enrollment practices in the trucking, education, and job distribution industries. Our flagship products - CDL Job Now, Career School Now and RocketPost - help build our clients' businesses while impacting millions of lives by boosting employment and enrollments across the U.S.

This position will be in our new downtown Royal Oak headquarters. We recently renovated a large industrial warehouse into a modern, new office that embodies the culture and character of Detroit’s most innovative tech startup.

To learn more about our company, please visitwww.careernowbrands.com

Career Now Brands is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.